When it comes to cloud productivity tools, most businesses compare Microsoft 365 (formerly Office 365) and Google Workspace (formerly G Suite). Both offer professional email, file storage, collaboration tools, and strong security, but the right choice depends on how your team works.

Microsoft 365 uses Outlook and Exchange Online for business email, making it ideal for companies that rely on Outlook. Google Workspace runs on Gmail, which is simple, reliable, and integrates with Google’s ecosystem. For storage, Microsoft provides OneDrive and SharePoint with structured document management, while Google Drive keeps things user-friendly with easy file sharing.

Collaboration is another key difference. Microsoft Teams ties directly into Word, Excel, and PowerPoint, making it great for larger organizations with multiple departments. Google Workspace offers Google Meet, Chat, Docs, and Sheets, which are lightweight and perfect for smaller, remote-first teams. Security-wise, both are strong, but Microsoft typically offers more advanced compliance features, which is important for industries like healthcare or finance.

Pricing is similar, starting at $6 per user/month. The big distinction is that Microsoft includes desktop apps (Word, Excel, PowerPoint) while Google Workspace is cloud-only. In short, choose Microsoft 365 if your business needs desktop software, Outlook integration, and strict compliance. Choose Google Workspace if you prefer Gmail, want a simpler cloud-based experience, and value collaboration ease.

As an MSP, we help businesses migrate, configure, and secure both platforms. If you’re unsure which solution fits best, we can guide you through the decision and ensure your team is set up for long-term success. Contact us at Preferred IT Solutions today to discuss Microsoft 365 vs Google Workspace for your business!

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